Privacy Policy

Privacy Policy

Effective Date: September 2025

At Holistic Harmony Therapy, your privacy is our priority. This Privacy Policy explains how we collect, use, and protect your personal information, in compliance with Virginia state law and federal HIPAA regulations.

We collect personal information you provide when you:

• Contact us via phone, email, or website forms
• Schedule appointments
• Communicate with us during therapy sessions or administrative matters

Information collected may include your name, contact details, and health information necessary for your care.

Your information is used to:

• Provide and manage your therapy services
• Communicate appointment details and follow-ups
• Comply with legal and ethical requirements
• Improve our services and website experience

We do not sell or share your information for marketing purposes.

As a covered entity under HIPAA, Holistic Harmony Therapy protects your health information (PHI) with strict safeguards. Your therapy records are confidential and only shared with your consent or as required by law. You will receive a separate Notice of Privacy Practices detailing your rights under HIPAA.

We are required by Virginia law to disclose information without your consent in limited situations, including:

• If there is a risk of harm to yourself or others
• Suspected abuse or neglect of a child, elder, or vulnerable adult
• Court orders requiring disclosure

We will inform you of such disclosures whenever possible.

While we use secure methods to protect your information, please note:

• Submitting sensitive health information via email or website forms is not secure. Please avoid sending detailed personal health information through these channels.
• Our website uses SSL encryption to protect data.
• We may use third-party services (like Google Analytics or online schedulers) that collect anonymous data to improve site performance.

You have the right to:

• Access and request copies of your therapy records
• Request corrections to your information
• Withdraw consent for uses of your information (except where legally required)
• Ask questions or raise concerns about your privacy

To exercise these rights, please contact us at:

Holistic Harmony Therapy

brooke@holisticharmony-therapy.com 

252-621-3891

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.